Any tips? I have an interview coming up and I really would love to land this job. Is it appropriate for me to disclose that I plan to stay at my other office job as well? I feel like they will question as to why I wont leave my other job. My other job is flexible with hours but things are shaky there and they are going bare backbone as they call it or should I not mention that at all and just say that I am looking for another career to expand my knowledge? Also any idea what they will ask?
This is the job description:
[FONT="]General Administrative Functions[/FONT][FONT="][/FONT]
This is the job description:
[FONT="]General Administrative Functions[/FONT][FONT="][/FONT]
- [FONT="]Coordinate distribution of all incoming communication (including phone, fax, email, mail, network printer, Stores Portal)[/FONT]
- [FONT="]Access and distribute essential reports from Stores Portal to Executive team[/FONT]
- [FONT="]Complete and distribute Store newsletter and distribute other employee communications[/FONT]
- [FONT="]Service all customers who visit the Store Manager's office for assistance; handle all customer correspondence[/FONT]
- [FONT="]Organize weekly store recognition rallies; maintain store bulletin board program[/FONT]
- [FONT="]Administration of the Safety program and accident reporting process[/FONT]
- [FONT="]Coordinate the interview process for Store Management team[/FONT]
- [FONT="]Perform administrative tasks for all new hire paperwork, input employee information in hiring system[/FONT]
- [FONT="]Monitor new hire orientation and training sessions as needed[/FONT]
- [FONT="]Act as liaison to the District's Human Resources office for all HR issues and objectives[/FONT]
- [FONT="]Coordinate and schedule all in-store training; maintain training room standards and supplies[/FONT]
- [FONT="]Review weekly training compliance report and make corrections as needed[/FONT]
- [FONT="]Keep non-payroll supply budgets logs and balance store checkbook; review seasonal payroll/non-payroll budgets[/FONT]
- [FONT="]Complete and submit monthly legal compliance audits[/FONT]
- [FONT="]Maintain store supplies; process orders as needed[/FONT]
- [FONT="]Maintain phone lists and Associate information binders at each cash wrap[/FONT]
- [FONT="]Act as the key store operations contact; perform as liaison with systems team; submit and follow-up on work orders as needed[/FONT]
- [FONT="]Participate in inventory focusing on administrative functions[/FONT]
- [FONT="]Balance Vault and perform other cash functions on a daily basis; perform monthly cash office self audit[/FONT]
- [FONT="]Replenish and balance registers; research and resolve cash shortage issues[/FONT]
- [FONT="]Maintain Lost & Found records and register media records[/FONT]
- [FONT="]Resolve customer issues; track customer shipments, assist with lost gift cards[/FONT]
- [FONT="]Act as liaison to District Staffing office for all Staffing issues and objectives[/FONT]
- [FONT="]Print Current and Future week(s) scheduling reports[/FONT]
- [FONT="]Review schedule edit requests with Store Manager, complete with approval[/FONT]
- [FONT="]Coordinate Annual Vacation solicitation from Associates[/FONT]
- [FONT="]Coordinate On Call communication and solicitation of open hours[/FONT]
- [FONT="]Monitor weekend compliance in partnership with Store Manager and Sales Managers[/FONT]
- [FONT="]Partner with Store Management to interview and employ Administrative Support Team associates[/FONT]
- [FONT="]Create a positive, inclusive work environment resulting in retention of the best people and turnover reduction[/FONT]
- [FONT="]Address AST Associate concerns in a reasonable and fair manner, consistent with the values expected by the Company, partnering with Store Manager when appropriate[/FONT]
- [FONT="]Advise and provide input to AST performance evaluations[/FONT]
- [FONT="]Make recommendations to Store Manager on AST Associate termination, promotion, advancement and talent development[/FONT]
- [FONT="]Ensure all procedures, policies and shortage programs are understood and executed by AST Associates[/FONT]
- [FONT="]Lead AST Associates in support of community service opportunities[/FONT]
- [FONT="]Minimum of two years of administrative experience[/FONT]
- [FONT="]Previous supervisory experience not required but highly recommended[/FONT]
- [FONT="]Strong technical skills; Proficient in Excel, Word, Lotus Notes[/FONT]
- [FONT="]Strong customer service orientation[/FONT]
- [FONT="]Excellent written and verbal communication skills[/FONT]
- [FONT="]Good interpersonal and leadership skills[/FONT]
- [FONT="]Highly organized, with the ability to adapt quickly to changing priorities[/FONT]
- [FONT="]Effective prioritizing and time management skills[/FONT]
- [FONT="]Good analytics with knowledge of payroll systems[/FONT]
- [FONT="]Motivated self-starter, able to handle multiple tasks simultaneously[/FONT]