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What's the most modern protocol on sending business letters?

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Jun 3, 2011, 12:58am   #1
bisousx's Avatar
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bisousx
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I have been working in PR for a few years, which is quite casual. Recently I have been in contact with larger organizations, and am debating between what would be the most proper way to send a business letter.

For example, I recently met a high ranking official and would like to thank him for meeting with me. Do I put the business letter on a letterhead and attach this Word doc to the email? Or is a polite email sufficient? Do people even use letterheads anymore?

Can someone please advise TIA!
Jun 3, 2011, 5:51am   #2
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Echoes
NoWhere Atoll
A business letter should be just that, a letter (on printed letterhead) sent by traditional mail. eMail is much less formal.
Jun 3, 2011, 4:24pm   #3
bisousx's Avatar
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bisousx
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Originally Posted by Echoes
A business letter should be just that, a letter (on printed letterhead) sent by traditional mail. eMail is much less formal.
I agree - is it considered bad etiquette to receive a thank you letter in the mail one week after the meeting? This person is located across the country. Should I overnight it, or is that too desperate? Sorry for all the questions, I really don't know.
Jun 3, 2011, 4:48pm   #4
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lorihmatthews
A taste for the arts
I wouldn't send an email, if this person is high ranking, it might get overlooked. I would send a letter on company letterhead. I don't think you need to overnight it, but you should get it in the mail ASAP, sending it a week later is kind of late.
Jun 3, 2011, 10:53pm   #5
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bisousx
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Originally Posted by lorihmatthews
I wouldn't send an email, if this person is high ranking, it might get overlooked. I would send a letter on company letterhead. I don't think you need to overnight it, but you should get it in the mail ASAP, sending it a week later is kind of late.
Thank you. I'm not sending it a week late, but I do think it would take a week for it to reach the other side of the country.
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